Product
Stock audits that come with the evidence attached.
The reports are generated automatically, and at a global pharmaceutical manufacturer they are auditor approved. Audit related labour at a medium warehouse of 30,000 m² falls from €50,000 to €5,000, and the warehouse keeps operating while the count runs.
Proving the number
The expensive part of an audit is proving the number.
A manual audit produces a figure and a trail of notes. When a line is challenged, somebody walks back into the warehouse to look, and the location has already changed.
Sentispec Inventory reconciles the recording against your WMS and reports only the exceptions, in the four types listed at the top of this page. Each row opens the image that produced it, so the question "how do you know" has a picture as its answer rather than a recount. Two of the four are jobs in their own right: an empty position where stock was expected is covered under empty and occupied locations, and a pallet the run did not find is covered under lost pallet search.
The cost of being audited
€50,000 of audit labour becomes €5,000.
Not because the audit gets lighter, but because a count that takes one person eight to twelve hours does not need a team, a weekend or a stopped warehouse behind it.
| The audit | Today | With Sentispec Inventory |
|---|---|---|
| Audit related labour cost | €50,000 | €5,000 |
| Pallets processed per hour | 50 to 100 | Up to 3,000 |
| Effort for a complete count | 3 to 10 people, 2 to 3 days | 1 person, 8 to 12 hours |
| Evidence behind a discrepancy | A note, or a recount | The recording that found it |
| Operations during the audit | Reduced or stopped | Running as normal |
Zero downtime audits. Counting happens during normal shifts, not after hours. This matters most where audits are frequent. One global 3PL runs comprehensive audits of 30,000 to 100,000 pallets because its retail clients require them, and now scans 100,000 pallets per month while stock accuracy sits at 99.97%.
Regulated stock
Where the audit is a licence condition, not a preference.
- Auditor approved reports are generated automatically. At a global pharmaceutical manufacturer holding stock across dry, ambient and frozen zones down to minus 23 degrees, one employee scans the entire warehouse in under four hours and the reporting comes out of the run.
- Inventory management cost fell by more than 80% at that site, and compliance with workplace safety regulation improved, because nobody is raised on a scissor lift to read a high location any more.
- Regulated sectors are already live. The Geel site in Belgium reaches 99.99%+ accuracy in pharma, with alignment to safety regulation recorded as an outcome. Every site is listed on the benchmark page.
- All data and all processing stay on your premises. Recording location, retention and access are set out on the security and data page.
The full pharma story is in the cold store case study, and the reporting detail for whoever signs off the stock position is on the finance and audit page.
Questions
What auditors and their counterparts ask.
Will an auditor accept a camera based count?
At a global pharmaceutical manufacturer the reports are auditor approved and generated automatically. The reason is the evidence trail: each discrepancy line opens the recording that produced it, so the count is verifiable after the fact rather than asserted at the time.
What exactly is kept as evidence?
The camera recording behind every reported line, held against the reconciliation that produced the discrepancy list. The list itself is exportable. Retention periods, storage location and access control are covered on the security and data page.
Can we audit without stopping the warehouse?
Yes. A full pass is one person for eight to twelve hours at up to 3,000 units per hour, so it fits inside normal operating hours. Sites that count continuously go further and arrive at an audit with accuracy already at 99%+, which is described under cycle counting.
How many audits per year does this make affordable?
Enough that frequency stops being the constraint. Audit related labour at a medium warehouse of 30,000 m² falls from €50,000 to €5,000, and one 3PL now scans 100,000 pallets a month. What your current audits cost is broken down in the cost of manual stocktaking.
Next step
See a discrepancy list open its own evidence.
A 30 minute demo working through a real reconciliation, from the exception list to the image that found it. Bring whoever signs off your stock position.